🇨🇭 8 Use Cases · Swiss Made

8 AI Automations Swiss SMEs Can Use Right Now

Not every automation is worth it – but these 8 are. They're based on real projects with Swiss companies, agencies and freelancers. Each use case includes concrete time savings and guidance on who it fits best.

Email Triage & Draft Replies

⏱ ~1 hr / day saved 👤 Executives, Sales, Customer Service

Problem

50–100 emails daily. Much of it irrelevant or routine. Urgent items get buried. Replies cost focus and time.

Solution

AI automatically classifies by priority, filters out noise and suggests appropriate reply drafts – directly in your inbox.

Supported tools: Outlook, Gmail, Apple Mail. No switching required.

Automated Proposals & Quotes

⏱ 3–5 hrs / week saved 👤 Agencies, Consultants, Freelancers

Problem

Every proposal has the same basic structure – yet takes 1–2 hours each time. Texts are rewritten over and over.

Solution

Short briefing input → complete, brand-compliant proposal with pricing, scope description and deliverables. Minutes instead of hours.

Output: PDF, Word or sent directly by email. Your own corporate design.

Automated Weekly Reporting

⏱ 2–4 hrs / week saved 👤 Project managers, teams with reporting obligations

Problem

Data has to be manually gathered from JIRA, Toggl, Google Sheets or other tools and copy-pasted into a report.

Solution

Automatic data pull from all relevant sources → finished report as PDF or Google Slides – every Monday at 8am in your inbox.

Sources: JIRA, Toggl, Harvest, Asana, Google Sheets, Excel – all combinable.

Invoicing & Bookkeeping Preparation

⏱ 2–3 hrs / month saved 👤 Freelancers, agencies, service providers

Problem

Export hours from Toggl or Harvest, create invoice in Word/Excel, save as PDF, send by email – all done manually.

Solution

Toggl tracking → invoice PDF with your logo → automatically sent to the client. Month-end without manual work.

Compatible with: Toggl, Harvest, VAT-compliant PDF templates.

Client Correspondence & Follow-ups

⏱ 1–2 hrs / week saved 👤 Sales, consultants, account management

Problem

Follow-up emails after meetings get forgotten. Proposals go without follow-through. Leads go cold.

Solution

Automatic reminders + ready-made email drafts based on the last contact. No lead gets lost again.

Integration with: CRM, Outlook, Gmail, Calendar.

Document Research & Summaries

⏱ 3–6 hrs / week saved 👤 Lawyers, consultants, management

Problem

Reading long PDFs, contracts and reports takes hours. Relevant information is hard to find.

Solution

AI summarises documents, answers questions about them and extracts relevant clauses or figures – in seconds.

Supports: PDF, Word, Excel, email attachments. Fully local possible (no cloud upload).

Social Media Content at the Push of a Button

⏱ 2–4 hrs / week saved 👤 Marketing, freelancers with an online presence

Problem

Regular posts on LinkedIn or Instagram take time. Coming up with new texts in the right tone over and over is exhausting.

Solution

Enter a topic → finished posts in your tone of voice for LinkedIn, Instagram or newsletters. Ready to publish or for review.

Channels: LinkedIn, Instagram, Newsletter (Mailchimp, Brevo).

Internal Processes & Onboarding

⏱ 5–10 hrs / new team member saved 👤 HR, team leads, ops

Problem

A new team member costs 1–2 weeks of manual onboarding. Checklists, accesses, documents – everything gets organised from scratch each time.

Solution

Automated onboarding sequence: set up accesses, send checklists, assign documents – all without manual effort.

Compatible with: Google Workspace, Microsoft 365, Notion, Confluence.

Which Use Case Fits You?

In 30 minutes we'll analyse together which use case has the biggest impact in your business – free, no sales pitch.

Free initial consultation What is AI automation? →

Frequently Asked Questions

Can we combine multiple use cases?

Yes. Many clients start with one use case and expand gradually. Automations can be combined and built on top of each other.

How quickly can the first use case go live?

Simple use cases like email triage or invoicing are typically live within 2–4 weeks.

What does a single use case cost?

Simple automations start from CHF 1,500. The exact price depends on complexity and integration with existing tools. We provide a fixed quote after the initial consultation.